The items that you will want to check are the page size, orientation ( which way round it is), and the margins.

Page size:

Paper comes in different sizes. The standard used in the UK is A4.

These notes are printed on A4 paper. The standard in the US is letter size, this is not the same as A4.

Orientation:

This is which way round the paper is. There are two ways it can be: Landscape Portrait

This page is in Portrait.

Margins:

This is the gap left between the edges of the page and the start of your typing.

All of the above are changed through something called page setup. You get in to this as follows:

1. Click on File
2. Choose page setup from the drop down list.
3. Click on margins to adjust margins
4. Click on paper size to change paper size and orientation.

You can spell check your work by using the built in spell checker. This button is located on the bar at the top. Click on it for the computer to check your spelling.

As you type you will notice that individual words get underlined in red. These are words that the word processor does not recognise. To check the spelling of an individual word.

Right click on it

Select the correct spelling from the list

If the option you want is not there, delete the word and type it in again.

You also have the option to add a new word to the custom dictionary.

If you want to display information in columns one of the ways of laying out the data is to use tabs.

The tab key is the one that looks like this:

Tabs are pre-set points that the cursor moves to. They are used for aligning columns of text or figures, indenting paragraphs and aligning decimals.

There are four tab types: Left, Centre ,Decimal and Right.

You set a tab by first choosing the type of tab you want. This is selected by clicking on the tab shape top left of the document window. Then clicking on the ruler to set the tab.

The standard is left tab. To change it choose Format, Tabs, choose the one you want and then click OK or click Set to change another.

You can also set leaders for tabs. This is a line, solid or broken, that takes you up to the start of the tabbing, e.g. as below. You set these through Format, Tabs,

Practice the above.

As an exercise layout the following rota using tabs.

A folder is a location on the hard drive where we store similar or related information. Each piece of this data is called a file. So we store files in folders. To save Click on "file", then "save " or use [Ctrl]+ S

We will be saving files to the My Documents folder. In the box that says "File Name" towards the lower left you will notice some text highlighted. You just type the name of the document you are saving. You DO NOT have to delete what is there already.

Once you have saved once, to save any updates just use the [Ctrl] button + S

Retrieving a document is the similar to the above.

You go to file, open, locate the folder that contains your work, click on the document you want and select "open".

Use the recent file list. This is found by clicking on file or ALT+F and choosing it from the list.

Use the OPEN command. Either CTRL+O or Click on the yellow open folder button. Find your file and open it.

Go to the documents list in windows. You get there via Start, Documents, select your document.

Templates are things that you can reuse again and again without the original ever changing. So they are useful for things where you need the same layout again and again. For example, letterheads or faxes. You could use it for a standard form, anything that you repetitively use.

Creating a template:

Open word and put on the document the things that you are going to be reusing. So for letterhead it would be your name and address and possibly some logo.

All you to make this a template is go to File, Save. Then in the next window that appears choose "Document Template" from the "Save as Type" option. Give you template a name and click on save and it is done.

Using a template:

To use a template, open word, select File, New – this gives you a list of the templates – select the template you want and click OK

Bullets and numbering:

Bullets are shapes that denote items in a list. Numbers do the same thing but you get a different number for each item as opposed to the same bullet.

To use bullets or numbers highlight the lines you want this applied to and then click on the number or bullet button.